Data Protection Notice - website www.archivagroup.com
Version 24.07.2024
Introduction
Archiva S.r.l. a socio unico hereby informs you about the processing of your personal data carried out through the website www.archivagroup.com (hereinafter, “site”). This information is provided pursuant to art. 13 of Regulation (EU) 2016/679.
Archiva S.r.l. a socio unico with registered office in via Spagna 24, 37069, Villafranca di Verona (VR) assumes the role of Data Controller.
Purposes of processing and legal basis
According to the needs expressed from time to time by the user, who accesses the different sections of this Website (and without prejudice to specific rules and information for individual operations which involve the provision of specific personal data, published from time to time on it), Below, the purposes of the processing of personal data provided by filling in the information request forms and/or those acquired automatically through navigation are indicated:
- for purposes of providing the services accessible through the Site (e.g. responding to requests received,request to participate in events or similar...) as:
Prospect, i.e. the person who could potentially enter into a contractual relationship in the future because he or she is interested in the Controller's product or service proposals;
Legal basis: execution of pre-contractual measures (ART. 6.1.B GDPR).
Customer (whether natural or legal person), i.e. the person who uses a product or service of the Controller by virtue of an ongoing contractual relationship;
Legal basis: execution of contractual measures (ART. 6.1.B GDPR); - to enable users, subject to their consent and until that consent is revoked, to learn about and explore activities, events and other commercial initiatives organised or carried out by the Controller.
Legal basis: consent (ART. 6.1.A GDPR); - within the limits and for the sole purpose of recruiting, managing and contacting the application for the position chosen job in the appropriate field;
Legal basis: execution of pre-contractual measures (ART. 6.1.B of the GDPR); - to be retained and to be contacted by HR for future and possible job positions, offers by the owner (spontaneous application).
Legal basis: execution of pre-contractual measures (ART.6.1.B GDPR); - to monitor open and closed positions in the corporate environment with details of the setting of interviews, their outcomes and recognition of candidates already examined;
Legal basis of the processing: pursuit of the legitimate interest of the Controller (ART. 6.1.F GDPR).
Nature and manner of processing
Archiva S.r.l. a socio unico declares that access to the Site and/or registration to the various sections of it, and/or any requests for information or services, and/or the interest in staying updated on events and services offered, requires the provision of data personal data which will be processed in full compliance with the GDPR and applicable national regulations.
It is specified that, with reference to the sending of the application, through the appointed personnel recruitment agency, to Archiva S.r.l., this information, with reference to the processing attributable to it, is also provided pursuant to art.14 of Regulation (EU) 2016/679.
Pursuant to the aforementioned laws, such processing will be based on the principles of correctness, lawfulness and transparency, protecting your privacy, your rights and your freedoms.
The provision of personal data is optional, however, failure to provide it will not allow Archiva to process the request. The provision of Personal Data can take place by filling in the appropriate fields in the dedicated sections of the Site, or, where the interested party prefers, by sending requests by e-mail.
In addition to the Personal Data provided directly by users (such as identification and contact data), when browsing the Site, the IT systems and software procedures, responsible for the functioning of the Site itself, automatically and indirectly administer and/or acquire some information that could constitute personal data, the transmission of which is implicit in the use of Internet communication protocols, the so-called “cookies”), the “IP” addresses, domain names of the computers used by users who connect to the Site, the addresses in “URL” notation of the requested resources, the time of the request to the server, navigation on the Site.
The Site does not contain any information intended directly for minors, therefore, the aforementioned category must not transmit any personal data to the Data Controller company through the data request forms on the Site.
This information does not extend its effects to websites other than the one explicitly mentioned.
Personal Data will be processed predominantly electronically, with logic strictly related to the aforementioned purposes, through the Data Bases and electronic platforms, managed by Archiva S.r.l. a socio unico
The Data Controller has adopted suitable security measures to protect users against the risk of loss of collected data, abuse or alteration of the same. Furthermore, it stores user data on servers located in the territory. The Servers are subject to an advanced and daily back up system.
Personal data are processed mainly at the headquarters of the Data Controller and personal data will not be transferred to non-EU countries.
Categories of people who may become aware of personal data
The Personal Data transmitted may be brought to the attention of employees or interns of the Data Controller who, operating under the direct authority of the latter, in compliance with specific security and confidentiality measures given to them, will process the personal data in compliance with European principles and national data protection regulations.
Furthermore, personal data may be transmitted to any Data Controllers appointed pursuant to art. 28 GDPR who, operating under the direct authority of the Data Controller, will receive adequate instructions. The same will be done by any Data Controllers towards their employees or collaborators.
We inform you that personal data may be communicated to subjects essentially included in the following categories and whose complete list may be requested from the Data Controller at the following certified e-mail address, which can also be reached by ordinary email:
- Companies or other subjects who carry out outsourced activities on behalf of Archiva S.r.l. a socio unico: for management and/or development of websites, assistance, communication, organization and management of events, producers of video-conferencing software solutions, managers of electronic platforms to send marketing campaigns, newsletters;
- Recruitment company: for activities within its area of competence;
- Certification bodies and accreditation bodies: for verification activities for the purpose of obtaining and/or maintaining the certifications acquired by Archiva S.r.l. a socio unico
Duration of data processing and data retention
The data communicated will be retained for a period of time not exceeding that necessary to achieve the purposes specified in this notice, following the details below, or for a longer period for purposes permitted by law, and, in any case, upon exhaustion of the aforementioned purposes they will be deleted without undue delay:
- 1.for a maximum of 12 months from receipt of the Prospect's request;
2. for the entire duration of the existing contractual relationship between the Data Controller and the Client, i.e. the legal entity that signed the contract with the said Data Controller; or in the event of the exercise of rights on the part of the person concerned and in any case until the Controller receives direct communication from the Client (legal person). - for a maximum of 24 months after formalisation of consent or the last documented interaction (Garante Provvedimento per il trattamento dei dati Personali 24 February 2005);
- for a maximum of 12 months from the date of the first interview with the data controller;
- for a maximum of 12 months after sending the spontaneous application.
- for a maximum of 36 months from the date of the first interview with the data controller.
Data Protection Officer (DPO)
Archiva S.r.l. a socio unico, on a voluntary basis, has appointed a Data Protection Officer who can be contacted by e-mail
Below, by way of non-exhaustive example, are cases in which the DPO may be contacted and/or should be contacted:
- in the event that you want to exercise a right recognized by the European Regulation;
- in the event that you wish to contest the rejection of a request to exercise a right or you believe that the response was not satisfactory or did not arrive within the indicated timeframe;
- in the event that you believe you have suffered a violation of your personal data during the processing carried out by the Data Controller or Data Processor;
- in the event that it is believed that the information submitted to the interested party is not sufficiently clear and transparent;
- in the event that it is deemed necessary to receive clarifications or further information regarding the processing carried out on your personal data (purpose, legal basis of reference, storage times, methods of carrying out the processing, etc.);
- in the event that it is necessary to receive information in order to submit a complaint to the Supervisory Authority.
Rights of data subject
At any time data subject may exercise his rights towards the Data Controller pursuant to articles 15 to 21 of the GDPR whose regulatory provisions are referred to in full.
The interested party will have the right to ask the Data Controller for access to his/her personal data, rectification, cancellation of the same or to oppose their processing, he/she will also have the right to request the limitation of the processing, as well as to obtain, in a format structured, commonly used and readable by automatic device, the data concerning you. Furthermore, the interested party may, at any time, revoke consent for processing based on this legal basis without prejudice to the lawfulness of the processing, based on consent, carried out before the revocation.
Finally, the interested party may lodge a complaint with the competent Supervisory Authority if he believes that his rights have been violated, in violation of the principles of the GDPR according to the methods indicated for example on the Guarantor's website, accessible on the website www .garanteprivacy.it
The exercise of the aforementioned rights can be activated by completing the appropriate form found on the website www.archivagroup.com or sent communication to the PEC address
Changes to the notice
This information may be subject to updates in accordance with national and European regulatory provisions as well as by virtue of operational choices made by the Data Controller. Unless otherwise specified, it will continue to apply to personal data processed up to that point.